Greensheet Media


7 Steps to a Safer Office Space: Recognizing Hidden Dangers

Workspaces are complex environments plagued by many health and safety hazards. This does not refer only to workers who handle heavy machinery and equipment and engage in strenuous manual tasks. Even climate-controlled buildings, where most people spend time sitting are not without risks and dangers. All businesses are responsible for adhering to certain safety rules and policies. They must take preventive measures in order to preserve health, welfare, and safety of workers and look out for their prospective interests.


Grasp legal duties and obligations

One of the first things to do is to check safety regulation in your area. Each and every business is legally obliged to comply with safety and health regulation. The minimum standards usually involve aspects such as access to drinking water, proper sanitation, and sufficient ventilation.  In some states, carrying out a risk assessment is compulsory as well. And once the evaluation stage is complete, business owners can make informed decisions and come up with measures for mitigating risks.


Proofing the building

A professional inspection is another leap towards keeping the workplace safe and sound. It allows business owners to adequately proof the building and raise awareness of risks that lurk around. They are able to take on improvement projects throughout the building, especially the areas like stairways and exterior walkways. For instance, adding rubber padding along the edges of the stairway steps or placing anti-slippery mats on the floor office lowers the risk of the perilous slips and falls.


Injury prevention

Speaking of which, on-the-job injuries (slips, falls, and trips) are a grim reality in many work environments. The best way to prevent them from occurring is to maintain a clutter-free office. What you need is an interrupted flow of traffic and unobstructed line of vision.  The buildup of clutter always increases the risk of injuries. Thus, boxes, files, and various other items have to be stored accordingly, not piled in walkways. Finally, workers who need to reach something at an elevated height should utilize tool in the league of stepladders.


Foster an indoor climate

Wok conditions encompass multifarious elements like temperature, ventilation, lighting, room dimensions, cleanliness, waste disposal, etc. For example, when it comes to ventilation, an office must possess an ample supply of fresh air via a mechanical system or the natural way (windows). The lighting needs to be sufficient to let the workers tackle daily tasks and move around safely. As for the temperature, its optimal level depends on personal and environmental factors such as clothing, body activity, humidity, and air velocity.

Embrace ergonomics

Some of the most common workplace injuries are related to ergonomics. Workers spend a great deal of time seated at a desk, and this takes a toll on their health and puts them at a risk of long-term illnesses. Namely, various strains and injuries occur due to the poor posture and repetitive movement as well as shabby office furniture. That is why like desks, chairs, and monitor stands should be well-designed, adjustable and flexible. One-size-fits-all solutions do not cut when you have a collective of individuals with different habits and needs.


Welfare facilities

All water systems must work like a charm, which is why reliable commercial plumbing services are sought quite often. First off, clean drinking water is essential. It is usually obtained from a tap, directly from a rising main. Alternatively, offices should contain bottled water or water dispensing systems. Furthermore, welfare dimension includes a number of sanitary conveniences that are in working order, clean, well-lit, and separated for males and females. Similar guidelines apply to washing facilities, the third and final element of the workplace welfare.


Facing fire hazards

Fire safety is a rising concern in many offices. The drills can help everyone get familiar with emergency exits, while smoke detectors and water sprouts serve as integral parts of the system. In addition, workers should have easy access to documents that outline emergency procedures and behavior. Apart from mapping out all exit doorways, the safety policy must include emergency exit signs in assigned posts. Finally, employees should be trained how to use fire extinguishers and other fire-quenching equipment.


On the safe side

If you mean to achieve a peace of mind, strive to recognize the risks and implement workplace modifications that address them. The hazards that exist in your work environment can affect everything from seating and workstations to sanitary and washing facilities. In any event, it is best to steer clear of costly health claims and boost satisfaction and engagement. Strike a fine balance between workplace security and productivity. The ultimate reward comes in the form of enhanced morale, productivity, and ultimately, your bottom line.

Chloe Taylor

Chloe is a designer, blogger and a huge fan of social media. She enjoys researching, learning and writing about interior design, business, psychology, and productivity related topics. You can find Chloe on FB( and Twitter(